Purpose of the role

To support our Engagement Officer in running the Devon Disability Voice project, a quarterly forum where Disabled people and people with long‑term health conditions share their experiences, discuss current issues, and influence local services. This volunteer helps ensure meetings run smoothly, communication is clear, and every voice is heard.

What the volunteer will do:

Before meetings

• Help collate and prepare information packs, agendas and updates
• Email participants with meeting details, reminders and follow‑up information
• Support the Engagement Officer to gather discussion topics or questions in advance
• Assist with arranging any focus groups that arise from previous discussions
• Help keep track of who has agreed to take on tasks and follow up with them

During meetings

• Welcome participants, offer teas and coffees, and help create a friendly, inclusive atmosphere
• Support people to complete feedback forms or surveys if they need assistance
• Help set up the room (chairs, materials, accessibility adjustments)
• Assist with simple note‑taking or capturing key themes (not formal minutes)
• Support small group discussions if needed

After meetings

• Help collect and organise feedback forms
• Support the Engagement Officer to summarise key actions and send updates to participants
• Assist with contacting people who have been assigned tasks or follow‑up actions
• Help maintain accurate contact lists and engagement records

This role is perfect for someone who is:

• Warm, welcoming and enjoys meeting people
• Organised and comfortable with basic admin tasks (emails, lists, simple documents)
• A good listener who values Disabled people’s voices
• Patient, calm and able to support people who may need extra time or assistance
• Interested in co‑production, inclusion and community engagement
• Happy to help with practical tasks like setting up rooms and making refreshments
• Reliable and respectful of confidentiality
• They don’t need research skills or professional experience, just empathy, good communication and a willingness to support the smooth running of the group.

What the volunteer will gain

Being part of a warm, supportive team, making a meaningful differencessador and helping people feel confident trying something new, we would love to hear from you.

• Experience in engagement, co‑production and community voice work

• Confidence in facilitation, communication and inclusive practice

• The chance to help shape services that matter to Disabled people in Devon

If you need help to complete the volunteer application form please email info@disabilitytogether.org.uk or call 01392 459222